Small business and freelance operations
Freelance client management tools
Tools, templates and apps that help freelancers, consultants and small service businesses run client work end to end: onboarding, proposals, contracts and contract review, client portals, quotes, jobs and invoicing.
Built for: Freelancers, consultants and small service businesses
Projects since May 04
228
Different builders
220
Last 4 weeks vs 8 before
▲ +35%
AI is the core
26%
Projects per week
Mostly web app (77%), other (9.2%), mobile app (7.5%) · from r/SideProject, r/SaaS, r/IMadeThis, r/vibecoding
Latest
- Ardak — Generates bilingual Arabic and English client quotes listing deliverables, quantities, discounts and terms, with local saving and browser printing.“Free quotation maker for freelancers working with Arabic-speaking clients — no account”
- WorkWing — Schedules field jobs for office staff and gives engineers an offline phone app to view their day and fill in job forms.“Field service software with no invoicing or CRM”
- Fiyox — Creates business proposals and quotes from templates, with automatic tax handling, multilingual output, and online customer approval.“I got tired of building quotes in Excel, so I built a proposal tool. Looking for honest feedback”
- Tracks small service business leads, estimates, jobs, deposits and payments in browser-based tools without a subscription.“I built a simple business system because most small service businesses don’t need another subscription”
- Organizes freelance client work in a Notion workspace with a CRM, project pipeline, and invoicing tracker, plus a bundle of 159 AI marketing prompts.“Looking for 5 freelancers to beta-test a Notion client OS (free)”
- Formable Docs — Provides free downloadable legal contract templates such as MSAs, LOIs, pilot agreements, DPAs, order forms, NDAs, and SOWs.“Once your SaaS pops off, these are the types of legal agreements you should know”
- Takehome and Document Scanner — Tracks job quotes, costs, profit and unpaid jobs, and scans documents into editable text and PDFs.“I built two iPhone tools for jobs and paperwork — Takehome and Document Scanner”
- BriefMaster 3000 — Hosts client creative briefs at one shareable link where clients comment on specific lines.“Every agency blames the brief. We're an agency. So we built The brief.”
- Orbit Studios — Combines client management, projects, time tracking, retainers and invoicing in one workspace with a branded client portal for estimate approval.“I made a workspace for small creative agencies: clients, retainers, invoices and a client portal all in one place”
- QuotePilot — Creates painting estimates, invoices, and job records offline in a single app with no subscription.“For sale: QuotePilot, offline painting estimate/invoice app (Gumroad listing included)”
- ContractKit — Generates customizable freelance contracts from templates and clauses and exports them to PDF offline.“I kept seeing freelancers get burned by handshake deals, so I built an offline contract generator”
- Fieldplate — Combines lead intake, quoting with roof sketches, e-signatures, crew time clocking, job photos, inventory, invoicing and payments for roofing jobs in one web app.“I built one app to replace the five a local roofing company was paying for. It's free while I find out what's wrong with it.”
- QuoteWise — Calculates a project price from costs, available time and a project estimate, then lets the user edit a quote draft.“QuoteWise - a free project-pricing calculator for freelancers”
- Propeant — Turns client proposals into shareable web pages where clients review pricing, ask questions, request changes, approve, and sign electronically.“Why are client proposals still mostly PDFs?”
- Kapello — Sells free and paid Markdown, PDF and spreadsheet templates and prompts for content production and freelance operations.“Kapello - Free 8 Content Factory prompts for solo creators (ops kits)”
- Captures client requests from conversations so they are tracked and not lost.“I've built a web app to keep client requests from getting lost in conversations..”
- Provides Word templates and AI prompts that turn rough notes into first drafts of client proposals and capability statements.“Made a proposal + capability statement toolkit after getting tired of rebuilding mine every time”
- Aupero — Gives businesses a branded client portal for tracking project progress, exchanging files, messaging, and collecting forms from clients.“My app is finally live.”
- Navis Dash — Runs freelance business operations in a single offline HTML file covering clients, projects, time tracking, invoicing, contracts, expenses, taxes and cash-flow forecasting.“I built my entire freelance studio into one HTML file — 18 pages, no server, no account, no subscription”
- Client Kit — Sends freelancers a single link where clients read a proposal, e-sign it, and pay a deposit directly to the freelancer.“I built a simple tool for freelancers who just need proposal + sign + deposit (no CRM, no holding your money)”
Most discussed
- Reviews and rewrites contracts using AI to flag risky terms.“Do you think people would pay for AI contract review/rewrite for $25 a month?”
- sunroomhq — Provides a client portal where creative agencies share work and collaborate with their clients.“The bitter-sweet beauty of launching SaaS right now”
- Tracks fixed-term contract end dates and renewal windows so none lapse unnoticed.“Built my first SaaS alone, it's live, and now I'm stuck on the part nobody warns you about”
- claimOS — Serves as an AI-native operating system for managing insurance claims work.“I spent $100k vibe coding an AI SaaS for insurance claims.”
- OIO — Combines client management, projects, tickets, files, chat and invoicing in one app where clients log in to see their side.“I built an app that runs my whole freelance business. Launched on Product Hunt today”
- Cliaro — Gives agency and freelance clients a shared workspace to track projects, approve milestones, download deliverables, and pay invoices.“I launched a SaaS 10 days ago. 30 real users already. Still looking for our first paying customer. Here's where we are.”
- Freelancer Client OS — Provides plain Markdown and CSV templates for managing freelance client pipelines, proposals, contracts, invoices, and review routines.“Built a freelancer Client OS (Markdown/CSV ops kit) — would love a roast on what to cut”
- Gives freelancers a private client portal with per-client URLs for chat, project progress, invoices, and updates.“I got tired of managing freelance clients across WhatsApp, Slack, and Google Chat so I built my own client portal”
- WorkLance — Provides a web tool for freelancers, with specific features not described in the post.“I just launched my first Saas website and I need help cuz I'm stuck”
- Creates digital work orders on-site with voice notes, transcription, photos, and generates PDF work orders and invoices for a plumbing/heating business.“What amount or hourly rate should you charge?”